Documentation Guidelines
University of Utah students requesting accommodations and services under the Americans with Disabilities Act (ADA) and Section 504 of the Rehabilitation Act of 1973 must provide information and documentation of a disability and of the need for disability-related accommodations.
Documentation submitted to the Center for Disability & Access (CDA) must indicate that a specific condition exists and that the condition substantially limits one or more major life activity (e.g. walking, seeing, speaking, hearing, breathing, learning, etc.). A diagnosis of a condition alone does not automatically qualify a student for accommodations under the Americans with Disabilities Act (ADA). The documentation should demonstrate that the condition rises to the level of a disability.
Documentation should include the following components:
- Format
Documentation should be typed/printed on letterhead, dated, and signed with name, title, and professional credentials. - Qualifications
Documentation should be completed by a licensed provider (e.g. physician, psychologist, psychiatrist, clinical social worker, therapist, audiologist, ophthalmologist or other relevantly trained professional who is licensed and qualified to make the diagnoses). - Diagnosis
Documentation should include the conditions and diagnoses, how they were assessed, and include the most recent treatment dates. - History and Prognosis
Provide a summary of the history, prognosis, and expected duration of the condition(s), and if applicable, include details about the episodic nature of the condition(s). - Impact and Limitations
Focus on and provide details specific to the student about the current impact of the conditions, including the severity, frequency, and duration of symptoms. Documentation should also include information about the limitations caused by the student’s condition(s) and effect on academic functioning and major life activities. (ADA Major Life Activities). - Suggested Accommodations
Documentation may include suggested accommodations and should provide a rationale as to why they would be needed.
Assistance Animals / Emotional Support Animals
https://disability.utah.edu/students/documentation.php#assistance_animals
The University of Utah engages in an interactive process with students who are requesting an ESA in their University housing. The Center for Disability & Access reviews the requests in consideration of the University obligations under the Fair Housing Act (FHA), Section 504 of the Rehabilitation Act, and the Americans with Disabilities Act (ADA).
Students may request a reasonable accommodation for housing including Housing and Residential Education (HRE) facilities and University Sunnyside Apartments.
Documentation is required for the request from the student’s healthcare or mental healthcare team to consider the impact of the animal on the student’s disability and relief of the symptoms of the disability. The Center for Disability & Access (CDA) staff use information from the providers to make a decision about the request.
To begin the request for accommodation, please complete the following steps:
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Enter intake information (name, contact information, etc.) through the student portal.
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Upload supporting documentation in the student portal.
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Documentation should be provided from a third party on official letterhead including: the name, title, professional credentials, address, phone number, signature, and date of the report
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Providers often include information such as the nature and duration of the therapeutic relationship with the student, number of visits, diagnostic methodology used, and outcomes of interventions
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Information provided in the documentation establishes evidence of a disability. Under FHA, Section 504, and the ADA a disability means a functional limitation of one or major life activities and how the limitation experienced is beyond that which the average person could expect to experience
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Submitted documentation must also demonstrate how the assistance or support of the animal alleviates symptoms presented by the disability
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Providers should also include any additional rationale or clarification the University may need to understand the intent and support of the assistance animal
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Review with an Accessibility Consultant. Please note that a meeting is NOT required with an Accessibility Consultant. It may be helpful however in providing information to the consultant. The consultant will review the request with or without a meeting to determine the appropriate accommodation. Please contact CDA to review your documents if you choose not to meet with a Consultant.
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Approval when appropriate. The Accessibility Consultant will contact HRE or Sunnyside Apartments.
Requests for accommodations are processed as quickly as possible. Please note during peak semester times the process may require additional review time.
Additional Information
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Approved Assistance Animals are subject to the UofU Policy 2-231 for Control of Animals on Campus as defined at https://regulations.utah.edu/administration/3-231.php.
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Exotic or wild animals may not be allowed under the state, county and city laws. Additional information regarding Service and Assistance Animals can be found at https://oeo.utah.edu/about-us/faq-support-animals.php.
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The Assistance Animal owner or custodian must maintain sanitary conditions and clean any animal excretions (or eliminate waste).
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An approval for an Assistance Animal only applies to housing and does not permit owner to bring animal to other areas on campus where pets are normally prohibited
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Student/Owner is responsible for any and all damage to apartments or University property associated with the Assistance Animal.
